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| Using Outlook Express: COMPOSING a NEW MAIL |
This section of the tutorial assumes that you are using the latest version of Outlook express (Version 6.0).
It is encouraged that you update your email client to the latest version to take full advantage of these tutorials. By updating, you also ensure any security issues and program glitches are resolved.
These Tutorials are intended to be read in succession from first to last as some key points are referenced in later tutorials.
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Below are the steps to 'Add an Attatchment' to a new email. An attachment can be any file you wish to include such as a document, image. or program.
Please note that an attachment should be small in filesize (at least under 1 megabyte). Keep in mind that whoever you send this mail to has to download it when checking for new mail. They may not appreciate waiting to download a huge mail you've sent them especially if they have a slow internet connection.
- To open Outlook Express begin by clicking 'START', 'PROGRAMS', 'OUTLOOK EXPRESS' ( * Depending on your version of windows ie: win95., win98, WinXP, you may have to find Outlook Express elsewhere in the START menu)
- Now click the 'COMPOSE MAIL' or maybe 'CREATE MAIL' button on the main toolbar up top. A new window will appear for you to compose a new message.
- FROM:
- this is where your email address is displayed - you do not need to change this.
- TO:
- here you will need to type the exact email address of the person you want to send a mail to. There are never capital letters in an email address so keep all characters in lowerCase as you type. Also be sure the email address is correct; with so many millions of people using email today b_jones@eberg.ca may be the email address of Brenda Jones whereas br_jones@eberg.ca may be Brian Jones email address. Therefor, keep in mind a typing mistake can send your email to the wrong person.
- CC:
- A paper receipt can have a Main Copy (white), and also Carbon Copies (yellow and blue, etc.) for other recipients. The same goes for email. This field is where you can specify extra recipients in addition to the main recipient. Remember to seperate multiple email addresses with a semi-colon (;) like so:
johnnydepp@walmart.com; britneyspears@canadiantire.com
- SUBJECT:
- Here you can type a brief subject describing the details of your message. Try to keep this subject less than 7 or 8 words or so. ie: "Janet's Birthday party picture"
- BODY:
- Just below the Subject Box you can type the BODY of your message. You can format it like a letter or anyway you please, it's totally up to you.
Hi Mary,
Just letting you know that Janet's Birthday party on Saturday, July 17 was a blast!
I've attatched a photo from the party for you.
Brenda
So far we've run through the steps to compose a normal email. Here are the extra steps to follow to include an attatchment with the mail.
- On the main Toolbar at the top of the window Click the 'Attach' button.
- A new 'Insert Attachment' window will open. This window is used to navigate to the file you wish to attach.
- At the top of this window you will see the text 'Look in:' with a drop-down box to the right. Click the small triangle at the right to expand the options in the drop-down box.
- Click the entry 'My Computer' in the drop-down box. Now you will have to navigate throughout the folders until you find the file you wish to attach. This is most similar to the "Navigating My Computer" tutorial for more details.
- Once you've found the file you wish to attach either 1 double-click on it OR 2 click it once to highlight it and then click the 'Attach Button'.
- Now you have attached the chosen file to the email as you can see by looking just under the Subject line of the email for the New Field: 'Attach:'. Your file and the filesize will be displayed just to the right.
- NOTE:
- Another way to attach a file to a mail is to simply right-click on the file and choose
'Send To' ... then choose 'Mail Recipient'. A new compose window will open with the file already attached. Simply type in the email of the recipient and hit 'Send'
When you are satisfied with the mail and are ready to send it on it's way CLICK 'SEND" up in the left corner of the Window.
The Compose Window will now close and the mail will placed in OUTBOX. Depending on how your configuration the mail may be sent automatically at this point. Just to be sure the mail gets sent follow the final step below.
Now CLICK 'SEND & RECV" on the Toolbar to send all mail in the OUTBOX and also Check for New Mail.
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